Privacy Policy

Last updated 13 November 2026

This policy explains what HTMLAnnotate (run by Little Big Tools, India) collects when you use htmlannotate.com, why, and what you can do about it. We collect as little as we can and never sell personal data.

What we collect

Account details. When you sign in: your name, email address and profile photo (from Google), or your email address (if you sign in with an email code).
What you share. The pages and HTML files you upload or import, and the links you create.
Comments. What reviewers write, plus the name and email they give and the part of the page they commented on.
Details for fixing problems. With each new comment we save a small screenshot of the part of the page the reviewer could see, and technical details: browser and version, operating system and version, device type, screen and window size, language, time zone, dark mode setting, connection speed where the browser reports it, and error messages the page showed. We also save a rough location (city, region, country) and the name of the internet provider, which our hosting provider works out from the connection. We don't store IP addresses. Only the person who shared the page, and the AI tools they connect, can see these details. They help them see and fix what the reviewer saw.
Who opened a review link. We count how many times a review link is opened, by how many browsers, and on which version, using a random code saved in the browser. Once a reviewer has entered their name, the person who shared the page can also see when that reviewer last opened it. The person who shared it never shows up in their own count.
Usage data. Pages visited and features used, collected with analytics tools to understand what's working.
Payment details. If you buy a plan, Dodo Payments, our merchant of record, collects your payment and billing details under its own privacy policy. We receive only your plan, its status and a customer reference, never your card number.
Your browser. We store small items in your browser (local storage and cookies) to keep you signed in, remember your reviewer name, and remember settings.

Why we use it

To run HTMLAnnotate: show pages and comments, keep you signed in, and send the emails you've asked for (comment digests, @mention and reply notifications, sign-in codes).
To keep it safe: prevent spam and abuse.
To help people fix their pages: the screenshots, technical details and open counts above are there so the person who shared a page can see what reviewers saw and whether they've looked. We rely on this legitimate interest, and keep the details to what's useful for that.
To improve it: understand which features people use.
To bill paid plans.

Who processes it

We use a small number of trusted service providers to run HTMLAnnotate, for hosting and storage, sign-in, analytics, sending email and processing payments. Each one only receives the data it needs to do that job, and is bound to protect it.

These providers may store data outside your country, including in the United States, under standard contractual safeguards. The current list is on our sub-processor list.

How long we keep it

Pages and their comments, including screenshots, technical details and open counts, are deleted when their link expires or when you delete them.
Account details are kept while you have an account, and deleted within 30 days of you asking us to delete it.
Billing records are kept as long as tax law requires.

Your choices and rights

Switch off comment and tip emails from your profile, or with the link in any email.
Ask for a copy of your data, a correction, or deletion of your account, by writing to hello@htmlannotate.com.
Depending on where you live (for example under India's DPDP Act, the GDPR in Europe, or US state laws), you may have further rights, including to object to some uses or to complain to a regulator. Write to us and we'll help.

Children

HTMLAnnotate isn't meant for children under 16, and we don't knowingly collect their data.

Changes

If we change this policy in a meaningful way, we'll update the date above and let account holders know.

Contact

Privacy questions or requests: hello@htmlannotate.com.